Leave Management

Capability detail

Leave administration becomes difficult to trust when requests, balances and availability are maintained in separate places.

HR Omni gives employees one place to request leave and gives eligible approvers and administrators a consistent way to decide, track and report on those requests.

Configure Leave Around Your Working Arrangements

Enrolled employees use their own weekly working schedule, so configured days off and public or company non-working days do not use their allowance. Administrators set annual paid time off and can adjust the current period when someone joins partway through the year.

Leave types can control whether a request uses paid time off, whether it is approved manually or automatically, and whether approved leave can appear in external calendar feeds. Employees can request full or half days.

Administrators retain control of each employee’s annual allowance, current period adjustment and carry-over rules, including the maximum number of days and expiry.

Route Requests to the Right Approver

Employees submit requests for an eligible approver or authorised administrator to approve or reject. Approvers cover their own employment department, while Leave administrators can work across the company according to their role.

One decision from an eligible approver is enough to complete a request. Employees and approvers can add comments, and eligible approvers receive the request details by email. If plans change before the leave begins, employees can cancel the request and submit a revised one.

Keep Approved Absence Visible

Approved, visible leave can appear in read-only Calendar Feeds for Google Calendar, Microsoft Outlook and Apple Calendar. Pending requests and leave types configured as hidden stay out of external feeds.

Employees can access personal and department leave feeds, while authorised Leave administrators can access a feed for the whole company. Each feed follows the relevant leave visibility rules.

Review Balances and Absence Records

Authorised users can review paid time off taken for a period, employee absences, annual balances and carry-over. Reports can be filtered according to role and scope, with supported data exported to Excel or CSV.

HR Omni also provides an attendance report that combines schedules, public or non-working days and approved leave to support attendance records and payroll preparation.

Activate Leave Management When You Need It

Leave Management costs €1.50 plus VAT per enrolled active employee each month. Billing is prorated and charged the following month. There is no minimum seat count or fixed term.

Our team can assist with setup. If you later turn the module off, export the records you want to retain first.